If you want to offer people a sneak preview of your site before they become members, or if you want to make a single section of your web office available to guests, such as online Tasks or Public Documents, allow guests to access your site.
To permit guest access:
Select Administration > Security from the Menu. The Security page appears.
In the Guest Access section, select the radio button to "Allow guest access".
Click the Customize button. This opens a new window where you can select which areas of the site you want guests to be able to see.
Make your selections, and then click Save.
Click Save in the Command Bar on the Security page.
If you choose to allow guests to access your web office, they can preview a limited version of your site. By default, they cannot see any of the information posted on your site, such as Group Documents, Announcements, or Calendar events. After you permit guests to access your web office, you must then customize which features you want them to see. For example, you can allow them to access Tasks, but not the Documents application.
To set guest permissions:
Select Administration > Permissions in the Menu. The Feature Permissions page appears.
Click the Guests can view checkbox beside each feature you want guests to be able to access.
Click Save in the Command Bar when you're done.
Guests see a read-only version of the features you selected. Some additional steps may be necessary for guests to view the following applications:
In the Calendar, guests can only see events that have been posted for Everyone.
For guests to see Databases, you must now edit the database permissions for each database you want them to see, so that guests have at least "Read" access. Click here for more information.
For guests to see Discussions, you must now edit forum permissions so that guests have at least "Read" access. Click here for more information.
For guests to see Documents, you must now place the files you want them to see in the Public Documents folder. Guests can never see any of the files or folders in the Group Documents folder; only members can. Click here for more information.
For guests to see the Members list, each member must specifically consent to allowing guests to see their member information by visiting their Tools > Member Options page.
If you give guests access to a feature, they may only view the information posted there. Generally, they may not add new information. There are a few exceptions:
If you allow guests to access Databases and give them "Read & Add" access to a database, guests may add entries to the database. Click here to learn how to set database permissions.
If you allow guests to access Discussions and give them "Read & Add" access to a discussion forum, guests may add messages to the forum. Click here to learn how to set discussion permissions.
If you allow guests to access Polls, they may vote in online polls. Click here to learn how to allow guests access to Polls.